End-of-Lease / Move-Out Checklist
Ensure a smooth transition from move-out to new tenant move-in with these essentials.
Notify tenants of lease end dates early
Providing your tenants ample notice about the end of their lease helps ensure a smooth transition. A written notice should outline the necessary steps they need to take prior to moving out. For more details, consider this Lease Agreement Must-Haves checklist.
Conduct a pre-move-out inspection
Arrange a walkthrough with your tenants roughly a month before they move out. This allows both parties to identify potential issues or repairs that need addressing before the final inspection. It gives the tenant a chance to fix things and ensure they get their security deposit back.
List potential charges for repairs
Being transparent about what repairs will cost during a final inspection alleviates any confusion. Provide a documented list of potential charges for any necessary repairs, so tenants know what they might face financially.
Outline cleaning expectations
Your tenants should be clear about the level of cleaning expected. Provide a standard cleaning checklist for the property. Consider including this requirement in your Legal & Compliance documents to avoid disputes.
Collect all keys and access devices
Before tenants leave, make sure you collect all keys, fobs, or access cards provided during their tenancy. This is crucial for securing your property and maintaining safety for the next tenants.
Document property condition
Take detailed photos and videos of the property's condition once tenants have vacated. This documentation protects you from disputes about any damages found after tenants have left.
Schedule necessary repairs and maintenance
After tenants move out, quickly assess what repair and maintenance tasks are needed. This ensures your property is in top condition for new tenants. A Rental Property Maintenance Schedule can assist in keeping track of these tasks.
Update your listing
Once the property is ready for new tenants, update your listings to attract potential renters. Highlight any improvements or changes that have been made to make the property even more appealing.
Process security deposit returns
Returning the security deposit promptly is crucial for a positive landlord-tenant relationship. Ensure all deductions are justified and documented, and return the remaining amount within the legal timeframe.
Review tenant feedback for improvements
Gathering feedback from tenants as they move out can provide valuable insights into how you can improve as a landlord or as an option for renters. Positive change often leads to more satisfied tenants and fewer vacancies in the long run.